How SEO Teams Can Effectively Share and Manage Logins of Ahref Accounts

Have you ever had to give your teammate access to your SEO tool but didn’t feel like sharing your login directly? Or maybe you’re part of a team working with multiple Ahrefs accounts and everyone needs access without logging each other out. This is something many SEO teams run into—especially agencies, remote teams, and even solo freelancers collaborating with others.

Ahrefs is one of the most used tools in SEO. It helps with everything from tracking backlinks to finding keyword ideas, doing audits, and more. But it’s designed with a one-user-per-login structure unless you pay for extra users. That’s why having a smart, simple way to share logins can make work much smoother for your whole team.

Why SEO Teams Share Access to Ahrefs

In most SEO teams, there’s usually more than one person who needs to use a tool. Writers might need to find search terms, link builders might check competitor backlinks, and account managers might want to review client site data. With everyone needing the same tool, sharing access is the fastest way to get things done.

If the team has to wait for one person to pull reports or copy keyword data, things slow down. Instead, when everyone can log in directly, the work gets done faster and there’s less back-and-forth.

Use Secure Tools to Share Logins

There are tools available today that help teams manage logins without needing to send passwords back and forth. One way is to use a password manager. These apps can store your login details and give access to other team members without showing them the password. It’s simple, keeps things secure, and you can remove access anytime if needed. Another option many teams use is session-based sharing through browser profile tools. These tools let you log in to Ahrefs once and save that login session. You can then share the profile with your teammate, and they’ll have access without needing to enter the password. They’ll see exactly what you see, and they won’t get blocked or logged out.

This is really helpful when working with clients too. If a client has their own account, they can set up the session and share it with you. That way, they don’t need to send over their login details at all.

Set Simple Rules for Access

To keep everything running smoothly, it’s useful to have a few rules. You don’t need anything formal, just basic things like:

• Who handles the logins for each client or project
• Who needs access regularly versus just once in a while
• When to update the password or refresh the login session
• Who’s in charge of creating or managing browser profiles

This helps avoid any confusion and makes sure only the right people have access. If someone leaves the team or no longer works on a project, you can remove their access without touching the main login.

Communicate Before Logging In

If your Ahrefs plan only allows one active session at a time, letting your teammates know when you’re logged in helps a lot. A quick message like “I’ll be using the account from 3–4 PM” lets others plan around it. This works well if you’re not using a tool that supports multiple users at once.

For bigger teams or shared accounts, you could even keep a simple schedule. It’s just a way to stay organized and make sure everyone gets their turn without interruption.

Make It Easy for Clients Too

Sometimes clients will ask you to work inside their own Ahrefs account. That’s normal. Instead of asking for their password, you can show them how to share their session securely through browser tools or a session-sharing platform. They stay in control of their login, and you get the access you need.

Clients appreciate it when you respect their account privacy and still deliver results. Keeping things easy for them also builds trust and makes them feel more comfortable working with your team.

Stay Updated and Keep Access Clean

It’s always good to refresh passwords now and then. If you’ve been using the same login for a long time, take a few minutes to update it and refresh any saved sessions. Also, review who currently has access and remove anyone who no longer needs it.

If the platform allows it, turn on two-factor authentication for extra security. This adds a small step for logging in, but it keeps the account more secure when sharing access with multiple users.

Final Thoughts

Sharing logins doesn’t have to be messy or complicated. With the right tools and a few smart habits, your SEO team can stay organized, work faster, and avoid any unnecessary back-and-forth. When you’re handling more than one project or working with several team members, shared access to Ahrefs keeps everyone in sync.

Start by choosing a safe way to share logins—either through a session-based tool or a password manager. Then, keep your access clean and clear by setting some simple team rules. Communicate before logging in, and make the process smooth for clients as well. If your team is handling several accounts, it helps to stay consistent and keep things simple. With this approach, your whole team can work on projects efficiently, with fewer interruptions and better results every day.